EMERGENCY DISMISSAL AND SCHOOL CLOSURE PROCEDURES

Emergency School Closure

In the event of inclement weather conditions please check the school website anytime after 6:00 am. , a message will appear on the Homepage . There will also be a recorded message at 3400-3951. The following procedures will take place to inform families about school closures:

  • a notice will be posted on the school website by 6:00 am.
  • a recorded message with the notification will be left on the school answering machine by 6:00 am. If you call (03) 3400 3951 you will get the answering machine with the recorded message of the closure.
  • an e-mail with the notification will be sent to parents by 6:00 am.

Typhoon or Snow Days

During typhoon season, we ask our parents to be aware of the school policy regarding early dismissal in a minor emergency. If a serious typhoon is threatening the Kanto Plain area please make sure that you can be contacted easily either at home or work in case of early dismissal. Homeroom teachers will dismiss the students according to the emergency dismissal form filled out by the parents. In the event of an emergency closing of the school due to typhoons, snow or other causes, the students will be dismissed according to the procedures below.

Earthquake

In the event of a severe earthquake it will probably be impossible for anyone to return home for at least 24 hours. Therefore, all staff members and students will remain on campus and no attempt will be made to contact parents after the earthquake. Parents are asked to come and collect their children only after the roads are declared safe.

Transportation Strike

School will be open even if there is a transportation strike. It is at the parents' discretion to determine whether their child should attempt to come to school.

Kindergarten Emergency Dismissal

Kindergarten Emergency Dismissal

In the event of an emergency closing of the school due to typhoons, snow or other causes, the students will be dismissed according to the following procedures:

  1. The students will stay with their homeroom teachers until authorized adults come to collect them. (Kindergarten students will not be released to older sisters.) Parents must sign out and mark the time when they collect their children.
  2. Parents will be contacted by phone, email or twitter that they need to collect their child.
  3. Parents will come immediately to pick up their children.

Junior School Emergency Dismissal

Junior School Emergency Dismissal

In the event of an emergency closing of the school due to typhoons, snow or other causes, the students will be dismissed according to the following procedures:

  1. The students will stay with their teachers until authorized adults come to collect them. Parents must sign out and mark the time when they collect their children.
  2. If parents have signed the necessary form, older sisters in Middle and High School will be considered authorized adults and will collect their sisters from the homeroom before leaving the school.
  3. Parents who do not have older daughters in Middle or High School will be contacted by phone, email or twitter that they need to collect their child.
  4. Parents will come immediately to pick up their children.

Middle School Emergency Dismissal

Middle School Emergency Dismissal

In the event of an emergency in which all students must be dismissed during school hours, the students will be dismissed according to the following procedures:

  1. A PA announcement will be made requesting students to return to homeroom where attendance will be taken.
  2. Cellular phones will be used to contact the parents.
  3. At all times, the MS/HS homeroom teacher or assistant must speak to the parent or contact person on the Emergency Dismissal Form for confirmation that the student is being dismissed. A translator will be available when possible. The student signs out on the register.
  4. Students with a sister in the High School should wait in the homeroom to be collected by their High School sister(s).
  5. Students with a sister in the Junior School should go to the Junior School homeroom to collect her.
  6. Those students who have been authorized by their parents to leave on their own will check out with the homeroom teacher and depart immediately.
  7. Students who must wait for a parent to arrive will call home and then wait in the AV Room.
  8. Each homeroom teacher will dismiss the students according to the emergency dismissal form filled out by her parents.

High School Emergency Dismissal

High School Emergency Dismissal

In the event of an emergency in which all students must be dismissed during school hours, the students will be dismissed according to the following procedures:

  1. A PA announcement will be made requesting students to return to their homeroom where attendance will be taken.
  2. Cellular phones will be used to contact the parents.
  3. When necessary a teacher will speak to the parent or contact person on the Emergency Dismissal Form for confirmation that the student is being dismissed. A translator will be available where possible. The student signs out on the register.
  4. Students with a sister in the Middle School should go to the appropriate Middle School homeroom to collect her.
  5. Students with a sibling in the Junior School should go to the Junior School homeroom.
  6. Students should proceed directly home or wait in the AV Room for a parent to come and collect them.
  7. Each homeroom teacher will dismiss the students according to the emergency dismissal form filled out by her parents.